10 Best Small Business Printers 2025 in the United States

The Epson EcoTank ET-2803 is an all-in-one printer tailored for small businesses, boasting several strengths. Its standout feature is the innovative cartridge-free system, which uses high-capacity ink bottles that can save you up to 90% on ink costs compared to traditional cartridges. This is especially beneficial for businesses with high print volumes, as the included ink set can last up to two years for typical usage. Print quality is another strong point, with Epson's Micro Piezo Heat Free technology delivering sharp text and impressive color photos and graphics on various paper types.

The built-in scanner and copier, as well as the color display, add to its versatility, making it a reliable tool for multiple office tasks. Connectivity options are modern and convenient, featuring wireless printing and compatibility with smart devices through AirPrint and the Epson Smart Panel app. Voice-activated printing adds an extra layer of ease for busy environments. On the downside, the print speed is relatively slow, with a maximum of 10 ppm for monochrome and 5 ppm for color, which might be a limitation for businesses needing rapid print outputs.

Additionally, while it offers duplex printing, this feature is not automatic, meaning manual intervention is required for double-sided printing tasks. The paper handling capacity is decent with a 100-sheet input, but it might fall short for larger offices. Despite these drawbacks, the cost savings on consumables and the eco-friendly cartridge-free design make the Epson EcoTank ET-2803 a compelling choice for small businesses looking for affordability and sustainability in their printing solutions.

The Epson EcoTank ET-2800 is an efficient all-in-one printer designed for home and small business use. Its standout feature is the cartridge-free printing system, which uses high-capacity ink tanks. This innovation significantly reduces the cost of consumables, as a single set of ink bottles can replace about 80 individual cartridges. Users can expect substantial savings on ink, with up to 4,500 pages of black and 7,500 pages of color printing from one set of replacement inks. Additionally, the printer comes with up to 2 years' worth of ink right out of the box, minimizing frequent ink replacements and reducing waste.

The print quality is impressive, thanks to Epson's Micro Piezo Heat Free technology, which delivers sharp text and vibrant color images on various paper types. The printer includes a high-resolution flatbed scanner and copier, making it versatile for everyday office tasks. It also supports modern connectivity options, including Wi-Fi, USB, and mobile printing capabilities through AirPrint and the Epson Smart Panel app.

However, the print speed may be a drawback for some small businesses, with a maximum of 10 pages per minute for monochrome and 5 pages per minute for color printing. The 100-sheet input capacity might also be limiting for busier offices. Despite these limitations, the EcoTank ET-2800 offers excellent value for small businesses looking to reduce printing costs and environmental impact. Its compact size and easy refill system make it a practical choice for those with moderate printing needs.

The HP OfficeJet Pro 8125e is a solid choice for small businesses or home offices needing a versatile all-in-one printer. It offers respectable print speeds with up to 20 pages per minute in black and 10 ppm in color, which is suitable for daily document tasks though not the fastest for high-volume printing. Print quality is good, especially for business documents and colorful presentations, thanks to its high-resolution color printing capability.

Paper handling is convenient, featuring a 225-sheet input tray and an automatic document feeder, which helps when scanning or copying multiple pages. Duplex printing is automatic, allowing you to print on both sides of the paper without manual effort—this saves time and reduces paper use. Connectivity is flexible with options like dual-band Wi-Fi, Ethernet, USB, and Apple AirPrint, so you can print from various devices including smartphones, which is useful for modern workflows. The printer includes a 2.7-inch touchscreen that makes navigation straightforward and user-friendly.

The Instant Ink subscription is included free for three months, helping to lower ongoing ink costs after which a paid plan is required. Using only HP cartridges with chips is mandatory, which may limit third-party ink savings. Additional benefits include security features to protect your data and a design made with recycled materials. It is a bit on the heavier side, and some users might find its print speed limiting if printing large volumes frequently. While the touchscreen is handy, its small size might not suit everyone. This printer presents a reliable, feature-rich option that balances quality and convenience for small business needs, especially if you value wireless printing and eco-friendliness.