10 Best Small Business Printers 2025 in the United States

The Brother MFC-J1010DW is a compact all-in-one inkjet printer designed to fit small business needs, especially for offices with limited space. It offers good print speeds, with up to 17 pages per minute in black and 9.5 pages in color, which is decent for everyday business documents but may feel slow for larger print jobs. Print quality is solid, supporting high-resolution color prints suitable for reports and presentations. The 150-sheet adjustable paper tray and 20-page automatic document feeder provide versatile paper handling, reducing the need for frequent refills and enabling easy multi-page scanning or copying.

Automatic two-sided (duplex) printing helps save paper and is convenient for double-sided documents, a useful feature for small offices mindful of costs. Connectivity options are strong, including Wi-Fi, USB, Ethernet, and mobile/cloud printing through the Brother Mobile Connect app, plus voice control with Alexa for ink monitoring and reordering, adding modern convenience. Ink cartridges are typical for inkjets; while initial costs are budget-friendly, ongoing consumable expenses should be considered by users with heavy printing needs. The 1.8-inch color display offers straightforward navigation but is quite small, which may limit ease of use for complex tasks.

This printer is well suited for small offices or home offices looking for an affordable, space-saving solution that covers printing, scanning, copying, and faxing with reliable features and connectivity.

The HP Color Laserjet Pro MFP 3301fdw is a versatile all-in-one printer that's well-suited for small businesses that demand reliable printing, scanning, and copying capabilities. One of its standout features is its print speed, reaching up to 26 pages per minute for both black and color documents, which can help keep your workflow efficient. The print quality is impressive, thanks to the next-generation TerraJet toner that produces vibrant colors, making it ideal for professional-quality reports and presentations.

In terms of paper handling, it offers a 250-sheet input tray and supports a variety of media sizes, which adds flexibility for different printing needs. The automatic duplex printing feature allows for double-sided prints, saving both paper and time. Connectivity options are robust with dual-band Wi-Fi, USB, and Ethernet, ensuring that your team can easily connect and print from various devices. The HP app also simplifies mobile printing, making it convenient to manage tasks directly from your smartphone.

Security is another strong point; the built-in HP Wolf Pro Security helps protect your sensitive data from cyber threats. Additionally, the printer is designed with sustainability in mind, reducing energy consumption and plastic use, which aligns with environmentally conscious business practices. However, there are a couple of drawbacks to consider. The printer is relatively heavy at 37.7 pounds, which might make it less portable if you need to move it around frequently. Also, it only works with original HP cartridges, blocking third-party options, which could lead to higher operating costs in terms of consumables. Ultimately, the HP Color Laserjet Pro MFP 3301fdw is a strong candidate for small businesses looking for an efficient, multifunctional printer, though it’s important to consider the limitations regarding weight and consumable costs.

The Brother DCP-L2640DW is a compact, multi-function monochrome laser printer designed for small businesses. It excels in print speed, delivering up to 36 pages per minute, which is highly efficient for busy environments. The print quality is solid with a maximum resolution of 1200 x 1200 dpi, ensuring sharp and clear text documents. Paper handling is versatile with a 250-sheet input capacity and the ability to handle different media sizes up to 8.5 x 14 inches, along with an automatic document feeder that supports up to 50 pages for scanning and copying tasks.

Connectivity options are robust, featuring built-in dual-band Wi-Fi, Ethernet, and USB ports, allowing for flexible integration into various office setups. The Brother Mobile Connect app adds convenience by enabling mobile printing and scanning capabilities, which is a plus for on-the-go tasks. Automatic duplex printing is included, enhancing productivity and reducing paper usage. The printer supports a monthly duty cycle that should meet the needs of small to medium-sized offices.

The cost of consumables, particularly toner, can be managed effectively with the Brother Refresh EZ Print Subscription Service, which offers up to 50% savings on toner. However, some users may find the ongoing subscription and the need for specific Brother Genuine Toner cartridges a bit restrictive. Another consideration is the monochrome output, which limits the printer to black and white printing only. For businesses needing color prints, this might not be suitable. The printer's size and weight are reasonable for a small office setup, but it might be slightly bulky for very tight spaces. The Brother DCP-L2640DW offers a strong balance of performance, connectivity, and cost-efficiency, making it a solid choice for small businesses needing reliable monochrome printing and multi-function capabilities.