10 Best Small Business Printers 2025 in the United States

The HP OfficeJet Pro 8125e is a solid choice for small businesses or home offices needing a versatile all-in-one printer. It offers respectable print speeds with up to 20 pages per minute in black and 10 ppm in color, which is suitable for daily document tasks though not the fastest for high-volume printing. Print quality is good, especially for business documents and colorful presentations, thanks to its high-resolution color printing capability.

Paper handling is convenient, featuring a 225-sheet input tray and an automatic document feeder, which helps when scanning or copying multiple pages. Duplex printing is automatic, allowing you to print on both sides of the paper without manual effort—this saves time and reduces paper use. Connectivity is flexible with options like dual-band Wi-Fi, Ethernet, USB, and Apple AirPrint, so you can print from various devices including smartphones, which is useful for modern workflows. The printer includes a 2.7-inch touchscreen that makes navigation straightforward and user-friendly.

The Instant Ink subscription is included free for three months, helping to lower ongoing ink costs after which a paid plan is required. Using only HP cartridges with chips is mandatory, which may limit third-party ink savings. Additional benefits include security features to protect your data and a design made with recycled materials. It is a bit on the heavier side, and some users might find its print speed limiting if printing large volumes frequently. While the touchscreen is handy, its small size might not suit everyone. This printer presents a reliable, feature-rich option that balances quality and convenience for small business needs, especially if you value wireless printing and eco-friendliness.

The HP Color LaserJet Pro MFP 3301sdw is a versatile all-in-one printer that serves the needs of small businesses well. It boasts impressive print speeds of up to 26 pages per minute for both black and color documents, making it efficient for busy office environments. The print quality is sharp and vibrant, especially with the next-generation TerraJet toner, which enhances color performance.

This model is designed for productivity, featuring automatic duplex printing and a 250-sheet input tray, which is great for reducing paper wastage and the frequency of reloading. The built-in auto document feeder is a nice touch for scanning and copying multiple pages in one go. In terms of connectivity, the printer supports dual-band Wi-Fi, allowing for reliable wireless printing, and it includes options for USB connections as well.

On the security front, the HP Wolf Pro Security feature is a significant advantage, providing a layer of protection against cyber threats, which is increasingly important for small businesses. Additionally, the printer comes with an intuitive mobile app that makes it easy to manage printing tasks from smartphones, adding to its convenience. However, this printer weighs in at 37.7 pounds, so it might be cumbersome to move around if needed. The reliance on HP's specific toner cartridges can also be a drawback; while the print quality is high, the cost of consumables might add up over time, especially if printing in volume.

The Brother DCP-L2640DW is a compact, multi-function monochrome laser printer designed for small businesses. It excels in print speed, delivering up to 36 pages per minute, which is highly efficient for busy environments. The print quality is solid with a maximum resolution of 1200 x 1200 dpi, ensuring sharp and clear text documents. Paper handling is versatile with a 250-sheet input capacity and the ability to handle different media sizes up to 8.5 x 14 inches, along with an automatic document feeder that supports up to 50 pages for scanning and copying tasks.

Connectivity options are robust, featuring built-in dual-band Wi-Fi, Ethernet, and USB ports, allowing for flexible integration into various office setups. The Brother Mobile Connect app adds convenience by enabling mobile printing and scanning capabilities, which is a plus for on-the-go tasks. Automatic duplex printing is included, enhancing productivity and reducing paper usage. The printer supports a monthly duty cycle that should meet the needs of small to medium-sized offices.

The cost of consumables, particularly toner, can be managed effectively with the Brother Refresh EZ Print Subscription Service, which offers up to 50% savings on toner. However, some users may find the ongoing subscription and the need for specific Brother Genuine Toner cartridges a bit restrictive. Another consideration is the monochrome output, which limits the printer to black and white printing only. For businesses needing color prints, this might not be suitable. The printer's size and weight are reasonable for a small office setup, but it might be slightly bulky for very tight spaces. The Brother DCP-L2640DW offers a strong balance of performance, connectivity, and cost-efficiency, making it a solid choice for small businesses needing reliable monochrome printing and multi-function capabilities.